Gauhati University PHD Regulation

Hello sir I want to take admission in the Gauhati University for the PHD programme, can you please tell me the Rules and Regulation for the Admission in the PHD programme?

Gauhati University PHD Regulation is as follows:

1. The management and organization of research programmes leading to the Ph.D.degree shall
remain vested with the Research Council subject to the general approval of the Academic Council.

2. Eligibility:
Any person having Masters Degree of this University or from any University recognized by the
GU in a subject in the Faculties of Arts, Science, Commerce, Law, Management, Technology, Fine
Arts, Engineering Science and Medical Science or other professional subjects of the Gauhati
University with not less than 55 (fifty five) percent of marks or equivalent grade in the subject may
apply for admission to the Ph.D. programme in the subject in which he has the Master’s Degree or in
an allied subject to be considered by respective DRC/FRC. Provided that a person holding a Second
class Master’s Degree of this University in his or her subject with at least 10 years teaching or
research experience in an affiliated degree college or institution within the state of Assam or a
SC/ST candidate holding a Masters Degree of this University with minimum 50% marks in Masters
degree may be considered eligible by the Research Council. In case of Medical Sciences the rules of
Medical Council of India/CCIH be followed.
The candidates having M.Ed degree and Master Degree in other subject may be considered for
Ph.D. on a topic relating to Education, Education System, Curriculum, Teaching methods,
Educational Technology etc not related to his/her subject in the Masters Degree, such candidates
shall be registered in the Department of Education with a co-guide from the parent department.
He/She shall have to appear in the admission test to be conducted by the parent department.
However, he/she has to undertake Course work in the Education Department.

3. Provisional Registration:
(a) Candidates intending to pursue research programmes leading to Ph.D. Degree in any PG
Department of the University shall have to appear in an admission test. Admission to the
candidates shall be made on the basis of entrance test (for details please refer to Annexure-I), to
be held every year sometimes in the month of Nov/Dec by the Departments. However,
admission for awardees of Fellowships etc will be considered by the DRC/FRC when deemed
necessary.
(b) The DRC/FRC will decide the number of scholars to be admitted in a particular session and
number of scholars to be allotted to a guide. There should not be more than 8 (eight) scholars in
total under a guide at any point of time. Excluding those Research Scholars who have submitted
the thesis for evaluation. For the purpose of ascertaining the number of Ph.D. Scholar, the status
of Co-guide and Guide be the same.
(c) Candidates may also be admitted under the guidance of retired teachers of the University up to
the age of 70 years with the approval of DRC/FRC.
(d) Candidates serving in an institution/organisation other than the Gauhati University shall be
required to submit a no objection certificate from his/her employer along with the application.
Otherwise no application be accepted by the concerned DRC.

4. Fees payable by the Research Scholars: The students declared eligible for admission will be
provisionally admitted on payment of prescribed fees.

5. Joint Guideship:
In the event of a scholar pursuing the research programme on a topic with ramifications
stretching to two or more disciplines he/she may apply to work under supervision of two guides not
from the same discipline. The Ph.D. Committee ( Please see Annexture-VI for constitution of Ph.D.
Committee) after scrutinizing the research proposal submitted by the candidate will take the final
decision. The scholars pursuing research programme in an institution outside this University shall
have to take a Joint Guide from the University Department if found necessary by the DRC.

6. Procedure for provisional Registration:
Every application for provisional registration for Ph.D. Degree shall be placed along with the
synopsis of the proposed research before a Ph.D. Committee consisting of the Vice-Chancellor, the
Dean of the Faculty concerned, the Head of the Department concerned (where applicable) and the
guide(s). The Ph.D. Committee shall consider the recommendation of DRC/FRC. The Ph.D.
Committee then may approve the provisional registration of a candidate for the Ph.D. Degree. On his
or her candidature being provisionally accepted by the Ph.D. Committee, the applicant shall be
provisionally registered on such condition and on such topics as may be fixed by the Ph.D.
Committee. The Ph.D. Committee shall have the discretion to modify the research topic and shall
specify the faculty and the subject to which the topic belongs. The scholars proposing to carry out
research work in the science departments of Gauhati University requiring or not requiring laboratory
facilities shall pay ‘Laboratory fee’ at the prescribed rate and should enclose the duplicate copy of
the receipt along with the application for provisional registration.

7. Final Registration:
(a) Candidate provisionally registered for Ph.D. Degree shall be required to apply for final
registration in the prescribed form within 24(twenty four) months from the date of provisional
registration.
(b) Candidate failing to apply for final registration within 24 (twenty four) months from the date of
provisional registration due to unavoidable circumstances may on the recommendation of the
concerned guide be allowed under orders of the Vice-Chancellor to apply for final registration
upto 36(thirty six) months from the date of provisional registration on payment of late
Registration fee at the prescribed rate. If a candidate does not apply for the final registration
within 36 months his/her provisional registration will stand cancelled. However, he/she may be
allowed readmission in the Ph.D. programme on the same topic and under the guidance of the
same guide on payment of prescribed fees for the period, on recommendation of the guide.
(c) Application for final registration in prescribed form shall be placed before the Ph.D. Committee.
A report from the guide(s) through the concerned Head of the Department testifying to the
candidate’s defence of his/her research programme in one open seminar alongwith the progress
report from the scholar countersigned by the guide(s) must be enclosed. The Ph.D. Committee
will consider such report and accord approval for the final registration of the scholar for the
Ph.D. Degree. The Ph.D. Committee shall finally decide the title of the thesis, the subject and the
faculty under which the thesis should be submitted.
(d) The date of final registration shall be effective from the date of provisional registration.
(e) Candidates with Master’s Degree from the University, other than Gauhati University shall be
required to submit a copy of Gauhati University registration certificate along with the application for
final registration.

8. Progress Report:
A provisionally registered scholar shall submit through his/her guide the progress report of
his/her work. The report shall be submitted once a year to the Academic Registrar through the
concerned guide(s). If in two consecutive reports the progress of a scholar’s research work is
found to be unsatisfactory he/she shall be automatically deregistered from the programme.

9. Attendance and Library and Laboratory work:
(a) Full-time research scholars shall attend their respective departments and or laboratories according
to the prearranged time-table and the records of their attendance shall be maintained by the
concerned Guide(s).
(b) In case of part-time scholars and scholars working in recognized research laboratory outside the
Gauhati University, the Guide(s) must be satisfied that the scholar has done work for at least six
months in the University Library/Laboratory/Department or in any other
Library/Institute/Establishment/Laboratory recognized by the University for the purpose. This
period of six months may include actual field –work where applicable and to this effect the
candidate shall be required to submit a certificate from their Guide(s) at the time of submission
of his/her thesis.
(c) Scholars employed in non-academic establishment shall be required to take at least 6 (six)
months leave from their duty, but not necessarily at a stretch.

10. Compulsory Ph.D. Course Work :
The students admitted under Ph.D. programme will have to undergo a Compulsory 6 month
Course and have to complete the Course successfully. For details please refer to Annexure-II.

11. Period of Research Work:
(a) A scholar finally registered for Ph.D. Degree may submit the thesis after completion of 2 (two)
years of research work from the date of registration, but not later than 5 (five) years.
(b) If a scholar fails to submit the thesis within 5 (five) years from the date of registration, he/she
may be allowed with the permission of the Vice-Chancellor and extension of one year which will
be effective after the completion of 5th year of registration.
(c) For extension of one year the scholar shall be required to submit an application through the
Guide(s) justifying the need thereof by paying a prescribed fee for extended period of 1 year.
(d) The final registration of the scholar shall stand cancelled after 6 (six) years from the date of
registration and his/her name shall be struck off from the Ph.D. registration and the scholar shall
not be allowed to work on the same topic any further. However under very special circumstances
the Vice-Chancellor may grant a scholar another grace period of 90 (ninety) days to submit the
thesis after the expiry of the 6(six) year from the date of registration.

12. Independent Research:
With the prior permission of the Vice-Chancellor, a candidate fulfilling the eligibility condition
stated in Clause 2 above, and with at least 10 (ten) years of teaching experience in the University
Department or College within the territorial Jurisdiction of Gauhati University and having adequate
publication in standard Research Journal may apply for pursuing his/her Ph.D.Research programme
independently. While seeking permission from the Vice-Chancellor, the candidate will have to
submit certificates from two members of the concerned faculty of the University having experience
in guiding research testifying the fitness of the candidate to pursue independent research. All other
provision and conditions of these rules will be applicable to all such scholars working independently.
A scholar having registered once under a guide shall not be permitted to submit his/her thesis
independently.

13. Pre-Submission Seminar :
The scholar shall be required to give pre-submission Seminar on his/her research finding within
a month before the final date of submission, when the guide is of the opinion that the thesis in the
final stage of completion. The presentation will be given in the presence of a Committee of at least 3
faculty members/recognized guides, one of which may be from an allied department. The candidate
shall follow the recommendations of the Committee and incorporate these recommendations in
his/her thesis. A copy of the recommendation shall be submitted to the Academic Registrar for
records.

14. Submission of Thesis:
(a) The scholar for the Ph.D. degree shall submit four (one bounded and other spiraled) copies (five
copies in case of joint Guides) of his/her thesis as per rules in Annexure –VIII. The Thesis
should embody the results of research and show evidence of originality through at least one
publication in a standard research journal having ISSN/ISBN certification and number and
produce evidence in the form of acceptance letter of reprint. Five copies of abstract not
exceeding 1500 words shall be submitted at least 3 months before the date of submission of the
thesis. The abstracts are to be sent to the examiners for obtaining their consent.
(b) The thesis must contain a certificate from the guide(s) stating that:
(i) The scholar has fulfilled all requirements under these rules.
(ii) The thesis is the result of the scholars own investigation.
(iii) The Scholar has incorporates the recommendations/suggestions, if any, made at the pre
submission seminar.
In case of a scholar submitting the thesis independently, the above declaration is to be given
by the scholar.
(c) The thesis must also contain a declaration from the scholar to the effect that the thesis or part
thereof was not submitted by his/her for any research degree to this University or any other
University/Institution.
(d) At the time of submission of the thesis, every scholar shall pay a Ph.D. thesis examination fee at
the prescribed rate. The fee once paid shall not be refunded.
(e) The students are to submit two copies of electronic version of the thesis along with hard copies at
the time of submission of the thesis, which will be forwarded to digital repository set up at
INFLIBNET Centre immediately after declaration of Ph.D. result.

15. Evaluation of Ph.D. thesis:
(a) The thesis shall be examined by a Board of Examiners consisting of two external examiners and
the guide(s) concerned and three external examiners in case of independent research. For this
purpose the Ph.D. Committee shall finalize the panel of at east 8 (eight) names of examiners in
the subject besides the guide(s).

Explanation:
External examiner shall mean any examiner other than guide(s) not belonging to the institution
of the candidates and the guide(s).
(b) From the panel finalized as above the Vice-Chancellor shall select the Board of Examiners and
the Academic Registrar will take necessary steps for evaluation of the thesis. In case of joint
guides, either a combined report or two separate reports may be obtained.
(c) All the examiners appointed to evaluate the thesis shall be requested to send alongwith the report
on the thesis any questions to be put to the scholar during the Viva-Voce and/ or practical
examination,.
(d) If the thesis is recommended for Ph.D. degree unanimously by all the examiners, then it will be
processed according to clause 16 below.
(e) If the thesis is recommended for the Ph.D. degree by any two examiners and rejected by the third
examiner, then the thesis will be referred to any external examiner(i.e.,4th examiner) from the
panel already approved by the Ph.D. Committee and to be selected by the Vice-Chancellor. The
assessment of the 4th examiner shall be final but if the 3rd examiner suggest for resubmission
after revision then the revised thesis be sent only to the examiner. If the 4th examiner suggested
resubmission after revision then the scholar will be allowed to re-submit the thesis after
necessary revision in the light of the comments of the examiner within one year on payment of
half the prescribed examination fees and the revised thesis will be sent only to this examiner who
suggests revision.
If the 4th examiner recommends the thesis, the report of the recommendation will be considered
along with the other reports already received and will be processed under clause 16 below.
(f) If the thesis is suggested for re-submission after revision by any two examiners, the scholar will
be allowed to re-submit the thesis after revision in the light of the comments of the examiners
within one year on payment of half the prescribed examination fees and the revised thesis will be
sent to only those examiners who have suggested revision. If the revised thesis is recommended,
the reports and the recommendation will be considered along with the other reports already
received and will be processed under clause 16 below.
(g) If the thesis is rejected by any two examiners, it shall be rejected.

16. Viva-Voce and /or Practical Examination:
(a) After the thesis has been recommended by all the examiners for award of Ph.D. degree, the
report of the examiners will be made available to the guide(s) by the Academic Registrar and
the scholar shall be asked to appear at a Viva-Voce and /or practical examination.
(b) The Viva-Voce will be conducted by at least two examiners, one external examiner and guide
(Incase of joint guides, one will be ordinarily present).
Provide that if any external and/or the guide are not readily available to conduct the Viva-
Voce, the Vice-Chancellor may appoint other examiners for the purpose from the panel. If
there are more than one guide, the Vice-Chancellor may appoint any one or both as examiners
for Viva-Voce. The examiners shall submit a combined report. In case of Ph.D. scholar doing
independent research without any guide, the Viva-Voce will be organized by the concerned
HOD and will be conducted by two external experts.
(a) Candidates shall be required to pay a Ph.D. Viva-Voce fee for appearing in the Viva-Voce
and/or practical examination at the prescribed rate on or before the date of the said
examination. The fees for re-appearing at the Viva-Voce and/or Practical Examination shall be
half the prescribed Viva-Voce fees.

17. Award of the Doctorate (Ph.D.) Degree:
If the thesis is recommended for award of the Ph.D. degree after the Viva-Voce and/or Practical
Examination, the Academic Registrar with the approval of the Vice-Chancellor shall declare the
result pending approval of the Executive Council. The Executive Council shall approve the award of
the Degree of Doctor of Philosophy (Ph.D.) and shall cause his/her name to be published with the
title of the thesis, name of the guide(s), name of the faculty and Department to which the thesis
belongs.
18. A certificate under the seal of the University and signed by the Vice-Chancellor will be given to
each successful candidate at the next convocation for conferring the Degree.
19. For all other matters not covered above, the decision of the Research Council based on the
recommendation of the Ph.D. Committee shall be final and binding.

( ANNEXURE-I )
Regarding the Admission Test to be conducted
1. A written test shall be held as per notification circulated by the Academic Registrar. Each
year the last date of holding the test shall be notified by the Academic Registrar. The written
test shall be of 100 marks for a duration of two hours and shall be held in the respective
Departments. The date of the examination shall be fixed by the DRC/FRC, however the date
of examination fixed by the Department shall not be after the last date notified by the
Academic Registrar.
2. The question paper shall contain question both from the TDC (Honours) as well as M.Sc.
course. The weightage of each course shall be determined by the respective Departments.
The question paper shall consist of both MCQ and short answer question and the qualifying
marks shall be 50%.
3. The result of the test should preferably be declared within one week of the date of examination
and the same shall be notified in the Departments and a copy of the list of successful
candidates shall be submitted to the Academic Registrar for necessary follow up action.
4. Successful candidates shall have to apply for admission to the Head of the Department in the
prescribed form to be obtained from the office of the Academic Registrar within 10 days of
notification of list. It is mandatory on the part of the student for seeking admission to get
their application forwarded by the respective research supervisor along with a project
proposal. It shall be the responsibility of the candidate to get the consent of the supervisor.
The Department shall not be responsible for providing suitable guide to the candidates.
5. The synopsis submitted by the candidates shall be examined internally by the Faculty
members of the Department and the report shall be examined by the DRC/FRC. Any
modifications/corrections suggested shall have to be incorporated in the Project. On the
recommendation of the DRC/FRC the applications shall be forwarded to the Academic
Registrar for admission of the candidates to the course.
6. Official steps shall be taken for completing the formalities of provisional Registration of all
admitted Ph.D. candidates with in a period of three months from the date of their admission.
7. A sum of Rs. 100 shall have to be submitted by the candidates along with their application to
the Head of the respective Department and the amount shall be utilized for meeting the
expenditure for organizing the admission test.
8. Candidate who have qualified in the NET examination and those who have got their M.Phil
degree of Gauhati University or are already admitted to the M.Phil course of Gauhati
University are exempted from appearing in the admission test.

( ANNEXURE-II )
Ph.D. Course work and Evaluation
1. Students admitted to the Ph.D. programme shall have to undertake a course work of six
month duration. There will be four papers. Each paper shall be of six credits which imply that
there will be a total of 24 credit course with the following papers. Total marks in each paper
shall be 100 (20 internal, 20 sessional, 60 end semester examination)
(i) Paper I – Research methodology (as per UGC recommendation)
(ii) Paper II- Computer Application Numerical analysis/ Environmental issue /Course
designed by the Departments.
(iii) Paper III – On the relevant subject
(iv) Paper IV – On the relevant subject
2. Course for paper I and Paper II shall be framed by the Departments which will be
compulsory. Paper III and IV shall be subject specific. Each Department will offer several
courses and the students shall exercise the option of choosing any two.
3. As the University has recognized several Colleges/Institutions outside the Campus, as centres
for carrying out Research activities, these sister institutes shall exercise the option of framing
their own course for paper III and IV, with the approval of the DRC/FRC.
4. All subject specific courses of the Department and of the sister institutes shall be subject to
approval by the DRC/FRC of the Nodal Departments.
5. Sister Institutes shall conduct their course programme in their own institute the question
paper setting, evaluation process will be done by the department concerned in the University.
6. On completion of the course, students shall be required to sit for a written examination. They
will be declared to have successfully completed the course provided they secure the
qualifying grades A,B,C. Those securing D,E,F grades shall have to attend the course in the
next session and complete the formalities with the qualifying grades. Mid term and sessional
test may be conducted as per the convenience of the department and the sister institutes.
7. For convenience, the Ph.D. Courses shall be conducted during the period from January to
June each year.
8. The University may consider imposing a course fee from the students if necessary.
9. Students admitted to the Ph.D. programme with an M.Phil degree obtained from this
University or from any other University recognized by the Gauhati University shall be
exempted from undertaking the course. The University shall make necessary arrangement for
issuing these candidates an appropriate certificate of this effect.
10. Evaluation of Ph.D. Course work will be conducted in the Departments internally by the
DRC.
11. Preparation of question paper and evaluation of scripts/ dissertation/projects etc will be done
by the Faculty members appointed by the DRC.
12. The results in the form of grades will be declared by the DRC of each Department.
13. The Sister research Institute recognized by the University will conduct midsemester/
sessional, internal assessment etc but the students are to appear at the end
semester/final exam of Ph.D. Course work at the parent department of Gauhati University.
14. Prescribed format for certifying successful completion of the Ph.D. Course work will be
circulated by the Academic Registrar to all the Departments / research institute, which will
be used for declaration of the result.
15. The said Certificate in Duplicate after signature of the HOD on recommendation of the DRC
will be forwarded to the Academic Registrar for Countersignature. A copy of the Certificate
will be kept in the Department for record and the other be issued to the candidate.
16. The HOD will be required to submit the list of all successful Ph.D. candidates who
successfully completed the Course work alongwith the grade to the Academic Registrar for
his record.
17. The Department may impose an exam fees not exceeding Rs. 1000/- per candidate to conduct
Ph.D. Course work exam at the Department. However, the actual fees will be determined /
fixed by the Department. The amount will be utilized by the Department and the accounts be
settled by the DRC.
18. A Ph.D student will be eligible for final Registration after successful completion of the Ph.D.
Course work. Candidate will be given maximum of 03 chances to clear the Course. For the
candidates who required 03 chances will be allowed to pursue research work and his/her
duration of final Registration may be extended by one year in addition to present period with
a fine.

( ANNEXURE- III )
(A) Constitution of Departmental Research Committee (DRC) at all faculties.
The Departmental Research Committee will be constituted as follows.
(b) Head of the concerned Department of Gauhati University- Chairman & Convenor.
(c) All the recognized Research Guides of the concerned Department of Gauhati
University and the concerned research guide.

(B) For Engineering and Medical faculties there will be a faculty Research Committee
constituted with
(i) Dean of faculty as convenor and chairman.
(ii) Five heads of Departments of concerned faculty to be chosen by rotation for a period of
three years.
(iii) Concerned Research Guides.
(iv) Two members of the concerned faculty to be chosen by the concerned faculty for a period of
three years.

( ANNEXURE- IV )
The Research Council shall recognize Ph.D. Research guide on the recommendation of the Ph.D.
Committee.
(a) Any teacher of a University Department who has served the Department for a period of two
years or have a minimum of 2 research papers/articles (after obtaining Ph.D.)published in
National /International Journal with ISSN/ISBN certification and number or has sponsored
Research project shall be eligible for guideship.
(b) Teachers of affiliated colleges of the University who has research experience of minimum three
years, has at least 2 research papers published in National /International Journal with ISSN/ISBN
certification and number or who has sponsored major research project shall be eligible for Ph.D.
guideship provided the College Laboratory has obtained recognition by the University. In case
the teacher is engaged in research in Humanities, Social Science and Theoretical Research in
Science subjects, the condition of recognition of the laboratory can be waived subject to
recommendation of the DRC of the Nodal Department of the University.
(c) Retired University teacher who have attained the age of 65 years shall be allowed to continue
his/her guideship upto the age of 70 years provided he/she has sponsored Major Research Project
of an amount of not less than Rs. 5 lakhs financed by any government agencies subject to
approval of the DRC and subject to adequate facilities being available in the Department.
(d) The Research Council on the recommendation of DRC/FRC and Ph.D. Committee can recognize
as guide, any person of eminence of any recognized University, National Institute, Library
Research Institute with adequate Research Publications in Journals of National and International
standard or with outstanding contribution with respect field may be considered for Ph.D.
guideship, provided the institute is recognized and within the State of Assam.
(e) Eminent Scientists, Scholars of a recognized University, National Institute outside the state of
Assam can be considered as a joint guide only provided his/her application is approved by the
DRC of the relevant University Department. However, he/she shall be required to select a guide
from the University and guide research in collaboration.
(f) The applications for recognition of Ph.D. guide will be processed in the respective DRC/FRC
and chairman of the DRC/FRC will forward the same to the Academic Registrar after due
scrutiny and comments by the DRC/FRC which will be then placed before the Ph.D. Committee.

( ANNEXURE- V )
Rules for recognition of Institute/Department/Centre/Laboratory/Library/ Museum/for Ph.D.
Research.
1. The Institute/Department/Centre/Laboratory/Library/Museum/ etc. should apply to the
Academic Registrar in triplicate with an application of Rs. 20,000/- which is non-refundable,
preferably in the month of June every year together with three copies of report containing
information as per rules. The Research Council may also consider the applications from
outside the territorial jurisdiction of the University. In such cases the applying authority will
have to bear the total cost of T.A./D.A. etc. in connection with the inspection in addition to
the application fee.
2. A team consisting of at least two expert along with Academic Registrar will visit the
Institute/Department/Centre/Laboratory/Library/Museum etc.and shall inspect the facilities
for their satisfaction in the following aspects (where applicable):
(a) A Library with adequate number of books (about two thousand) and journals (about
10) of National and International standard on the subject and allied fields of study.
(b) A full-time qualified Librarian with supporting staff.
(c) Adequate reading room facilities.
(d) A Laboratory with adequate equipments and space (where applicable).
(e) Adequate staff facilities for fabrication of specialized equipments needed for research
(where applicable).
(f) Adequate staff for running and maintenance of the range of equipments needed for
research (where applicable).
(g) Manuscript or Microfilming may be accepted as alternative (where applicable).
(h) At least one person who has been recognized as Guide of the subject/discipline for
which Ph.D. recognition is sought.
(i) Details regarding land and building.
(i) Areas of land stating whether permanent and belonging to the Institute.
(ii) Nature and type of building.
(iii) Numbers of rooms with space in which the concerned
Institute/Department/Centre/Laboratory/Library/Museum is situated.
(j) Details of financial sources of the concerned
Institute/Department/Centre/Laboratory/Library/Museum etc.
(i) Recurring grant received during the year previous to the visit and in the
visit year (if available).
(ii) Non-recurring grant /grants received during the year previous to the visit
and in the visit year (if available).
(iii) Any other financial sources (with details of magnitude and nature)
including interest from fixed deposits. if any.
(k) A whole time executive in charge of administration of the
Institute/Department/Centre/Laboratory/Library/Museum.
3. The Committee will submit its report to the University with full details covering the above
aspects along with its critical observations & recommendation, which will be submitted to
the Research Council for further course of action. The Recommendation of the Research
Council will be placed in the Executive Council for approval.
4. The matter regarding recognition will be subject to renewal on the basis of report submitted
by the Institute /Department/Centre/Laboratory/Library/Museum etc. And after a periodic
inspection, if necessary after every two years.
5. Recognition will be accorded for a period of two years subject to renewal on the basis of
report on activities to be submitted along with a non-refundable prescribed renewal fee
annually, if any recognized institute fails to renew the registration for 2 (two) continuous
years, the recognition will stand cancelled.

( ANNEXURE-VI )
Constitution of Ph.D. Committee :
There will be a Ph.D. Committee for recommendation of:
(a) Provisional Registration
(b) Final Registration
(c) Panel of Examiners
(a) Research Guide.
The composition of Ph.D. Committee is given below :
(a) Vice-Chancellor—Chairman.
(b) Dean of the concerned Faculty—Member
(c) Head of the concerned Department—Member
(d) The concerned Guide(s) – Member
(e) Academic Registrar—Convenor

( ANNEXURE-VII )
Constitution of Research Council :
(a) The Vice-Chancellor – Chairman
(b) All Deans of Faculties – Members
(c) 04 senior professors of the University - To be nominated by the Vice-Chancellor.
(d) 02 members of the recognized research institutes - To be nominated by the Vice-
Chancellor.
(e) The Academic Registrar - Convener.

( ANNEXURE-VIII )
Rules for submission of Ph.D. Thesis:
1. All copies shall have the standard A-4 size. A margin of at least 3cm. shall be
left on all sides.
2. The content of the thesis should be typed/printed in double space.
3. The maps and drawings may have appropriate size as advised by the Guide.
4. All copies must be bound as specified in clause 12 (a) and must have the title of
the thesis, the name of the degree, the year of submission and the name of the
scholar embossed/printed on the spine and front page of the cover.
5. The colour of the thesis cover and the letters there on will be as given below:
6. The number of pages of the thesis be restricted to around 300 pages.

Faculty Colour of the cover Colour of the letters
Arts,Commerce,Law, Black White
Science
Engineering Dark-Cherry-Red White
Medicine

( ANNEXURE –IX )
Rules regarding Compulsory Viva-Voce of Ph.D. Degree
1. The Viva-Voce will be an open one and its arrangement will be the responsibility of the
Guide(s) concerned in consultation with the Head of the concerned Department. A general
notice should be issued by the concerned Guide(s) for this purpose with a copy to the
Academic Registrar and Head of the concerned Department.
2. The Viva-Voce may be held in the presence of research scholars and teachers of the
concerned department.
3. The Viva-Voce should not be generally held on University holidays.
4. The Examiners of the Viva-Voce may ask questions beyond the subject of the thesis in
order to satisfy themselves that the scholar has adequate knowledge of the particular branch
of studies on which he/she has submitted the thesis.
5. The Examiners, if they are satisfied with the Viva-Voce shall submit a joint report
recommending the work of the scholar for award of Ph.D. Degree. If they are not satisfied,
they shall not recommend the work for an award of Ph.D. Degree and shall recommend the
scholar to re-appear in another Viva-Voce after 6 (six) months but not later than 12 months
to defend his/her thesis. The scholar in such cases shall have to pay a Viva-Voce fee at half
the prescribed rate.

( ANNEXURE- X )
Format of the Ph.D. Course work completion and passed certificate.
GAUHATI UNIVERSITY
Gopinath Bordoloi Nagar
Guwahati – 781014
CERTIFICATE
This is to certify that.............................................. .........................bearing
Enrollment number........................year................ ....is a bonafied Ph.D. student
Enrolled in the
Department of ................................................
Under Faculty of ........................................, Gauhati University
For the session ( )
He /She has successfully completed Ph.D. Course work as partial
fulfillment of Doctor of Philosophy (Ph.D.).
His / Her performance in the Course work is as follows:
Course
Number
Course Name Grade
Dean FRC / HOD. (Academic Registrar)
Date: Gauhati University

( ANNEXURE- XI)
GAUHATI UNIVERSITY
Proforma for Ph.D. thesis examiner’s report
Name of the Candidate :................................................. .................................................. ..................
Title of the Thesis :................................................. .................................................. ..........................
.................................................. .................................................. .................................................. ........
Subject / Faculty :................................................. .................................................. ...........................

Report
( Since Ph.D. is one of the highest degree, the examiners is expected to make a thorough and
critical examination of the thesis and give an exhaustive report, justifying its acceptance / revision/
rejection for the award of degree.
Please fill in each column with detail as far as possible ; extra sheet could be used, if required.
(1) General Comments : .................................................. .................................................. ..............
.................................................. .................................................. .................
.................................................. .................................................. ...............
.................................................. .................................................. ................
.................................................. .................................................. ................
(2) Strengths of the thesis : .................................................. .................................................. ..........
.................................................. .................................................. ................
.................................................. .................................................. ................
.................................................. .................................................. ................
.................................................. .................................................. ...............
(3) Weakness of the thesis : .................................................. .................................................. .........
.................................................. .................................................. ................
.................................................. .................................................. ................
.................................................. .................................................. ................
.................................................. .................................................. ................
(4) Introduction to the work : Excellent / Good / Poor.
(5) Review of literature : Excellent / Good / Poor.
(6) Scope of the work : Excellent / Good / Poor.
(7) Technical Soundness : Excellent / Good / Poor.
(Research Methodology/Experimental set up)
(8) Problem Statement : Excellent / Good / Poor.
(9) Originality of work : Excellent / Good / Poor.
(10) Contribution to the field : Excellent / Good / Poor.
(11) Conclusion drawn : Excellent / Good / Poor.
(12) Scope for further research in the field :
(13) Adequacy of data and information : Adequate / Inadequate
(14) Organization of the thesis : Excellent / Good / Poor.
(15) Practical application/ Utility : Good / Few / Nil.
(16) Adequacy of references/bibliography : Adequate / Inadequate
(17) Clear explanation of the work : Excellent / Good / Poor.
(18) Justification of the work done : Excellent / Good / Poor.
(19) Clarity and unambignity of the language : Excellent / Good / Poor.
(20) Clarity of objectives : Excellent / Good / Poor.
(21) Freedom from redundant/irrelevant : Excellent / Good / Poor.
material and errors.
It is my considered opinion that (Please put mark)
(a) The thesis be recommended for the award of Ph.D. degree.
(b) The thesis be revised and resubmitted.
(c) The thesis be rejected.
Also it is recommended that
(d) The thesis may be published in the present form.
(e) The thesis may be published in abridged form.
(f) The thesis may be published in corrected form.
(g) The thesis may be published in the form of research papers.
(h) The thesis may not be published.
Date :............................

(Examiners Signature)
Name and address :................................................. .................................................. ........
.................................................. .................................................. ......
.................................................. .................................................. ......
.................................................. .................................................. ......
Phone No. (O) :
(R) :
Mobile :
Fax. No :

( ANNEXURE- XII )
(Proforma for Panel of Examiners)
1. Name of the Scholar:
2. Topic:
3. Department / Faculty:

Sl. No. Name of the Examiners Details
1. 1. Address: (Present):
2. Residence:
3. Phone No. (Off):
(Res)
4. Email:
5. Fax No.
* 3,4,5 are essential for quick disposal of
evaluation of thesis.
2.
3.
4.
5.
6.
7.
8.
Minimum 08 names of the examiners be given excluding guide(s) following this format.

Gauhati University PHD Regulation is as follows:

Evaluation of Ph.D. thesis:
(a) The thesis shall be examined by a Board of Examiners consisting of two external examiners and the guide(s) concerned and three external examiners in case of independent research. For this purpose the Ph.D. Committee shall finalize the panel of at east 8 (eight) names of examiners in the subject besides the guide(s).

For detailed Gauhati University PHD Regulations I am giving an attachment of Gauhati University PHD Regulations you can get that PHD Regulations by download the given attachment.

Attached Files Available for Download

Gauhati University PHD Regulations.pdf (65.1 KB, 374 views)

__________________
Answered By StudyChaCha Member

Gauhati University is the first university of North-East India, located in Guwahati, Assam, India. It was established in 1948. It is affiliated to UGC, NAAC, AIU.

Gauhati University PhD. Eligibility Criteria:
Candidates are having Masters Degree from any University recognized by the GU in a subject in the Faculties of Arts, Science, Commerce, Law, Management, Technology, Fine Arts, Engineering Science and Medical Science.

Candidate should have obtained more than 55 %marks.
A person holding a Second class Master’s Degree of this University in his or her subject with at least 10 years teaching are eligible.

Gauhati University PhD. Rules & Regulations:

• Candidates may also be admitted under the guidance of retired teachers of the University up to the age of 70 years with the approval of DRC/FRC.

• Candidates serving in an institution/organisation other than the Gauhati University shall be required to submit a no objection certificate from his/her employer along with the application.

• The students admitted under Ph.D. programme will have to undergo a Compulsory 6 month Course & have to complete the Course successfully.

• The thesis shall be examined by a Board of Examiners consisting of two external examiners and the guide(s) concerned and three external examiners in case of independent research. For this purpose the Ph.D. Committee shall finalize the panel of at east 8 (eight) names of examiners in the subject .

• Candidates intending to pursue research programmes leading to Ph.D. Degree in any PG Department of the University shall have to appear in an admission test.

• Admission to the candidates shall be made on the basis of entrance test to be held every year sometimes in the month of Nov/Dec by the Departments.

• However, admission for awardees of Fellowships etc will be considered by the DRC/FRC when deemed necessary.

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Answered By StudyChaCha Member

Dear sir I am UGC NET qualified. I want to persue full time Phd program from Guwahati university. Kindly let me know is there any scholarship facility for Phd students. Because I will leave my job for Phd.

Hello sir, I want to persue full time Phd program from guwahati university. Can u plz tell me is there any scholarship facility for Phd students. I am UGC NET qualified.

when will the next gu RET exam's aplication form will be realeased?