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Old August 24th, 2013, 03:28 PM
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Default Re: Coal India CSR Policy

Coal India Limited (CIL) as an organized state owned coal mining corporate came into being in November 1975.

Coal is the most dominant energy source in India's energy scenario.

Coal India is the 3rd largest coal producing country in the world after China and USA.

Works done under Community Development Programme are as under:-

Installation/Repairing of Hand Pumps.
Digging/renovation of Wells/Ponds/Dam etc.
Water Supply through pipelines.
Construction/Renovation and repair of Community Centre/building.
Construction/repair of Roads/Culverts.
Construction/repair of school building.
Organising Medical Camps.
Organising Sports and cultural activities.
Misc works.

Complete details are available at the given attachment.
Attached Files Available for Download
File Type: pdf Coal India CSR Policy.pdf (143.4 KB, 35 views)
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Old February 9th, 2015, 11:32 AM
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Join Date: Apr 2013
Default Re: Coal India CSR Policy

Here I am providing the information regarding the scope of CSR Policy of Coal India which you are looking for .
Coal India CSR Policy Details
The concept of Corporate Social Responsibility has gained prominence from all
avenues. Organizations h a v e realized that Govt. alone will not be able to get
success in its endeavor to uplift the downtrodden of Society. With the rapidly
changing corporate environment, more functional autonomy, operational freedom
etc. Coal India has adopted CSR as a strategic tool for sustainable growth. For Coal
India in the present context, CSR means not only investment of funds for Social
Activity but also Integration of Business processes with Social processes.
Even much before the issue of CSR became global concern, Coal India was aware
of its Corporate Social Responsibility and was fulfilling the aspiration of the
Society through well-defined “Community Development Policy” within the periphery
of 8 Kms. of the Project sites. This has resulted into a harmonious relationship
between Coal India and the peripheral Communities.
II. Introduction:
The Mines of Coal India and its subsidiaries are located in different parts of the
country spread in 8 States, and relatively in isolated areas with little contact to the
outside society. Mining of coal has profound impact on the people living in and
around the areas where the mines are established. The obvious impact of the
introduction of any production activity in such areas change the traditional
lifestyle of the original inhabitants and indigenous communities and also
change the socio-economic profile of the Area. Hence, the primary beneficiaries of
CSR should be land oustees, PAP and those staying within the radius of 25 Kms of
the Project. Poor and needy section of the society living in different parts of India
should be second beneficiaries.
In the aforesaid backdrop, policy on Corporate Social Responsibility of CIL is broadly
framed taking into account the following measures: -
a) Welfare measures for the community at large including employees and their
families, so as to ensure the poorer section of the Society derived the maximum
b) It will take care of land less and project affected persons. Proper
rehabilitation of the land oustees/displaced persons based on R&R policy
separately formulated and the expenditure on R & R issues would be included in
the Project Cost.
c) Contribution to the society at large by way of social and cultural
development, imparting education, training and social awareness specially with
regard to the economically backward class for their development and generation
of income to avoid any liability of employment.
d) Protection and safeguard of environment and maintaining ecological
The main objective of CSR policy is to lay down guidelines for the coal companies to
make CSR a key business process for sustainable development for the Society. It
aims at supplementing the role of the Govt. in enhancing welfare measures of the
society based on the immediate and long term social and environmental consequences
of their activities. CIL will act as a good Corporate Citizen, subscribing to the
principles o f Global Compact f o r implementation.
The poor and needy Section of the Society living in different parts of India would
normally be covered. The CSR Programme will also cover the existing components
of Special Corporate Plan (SCP) and Tribal Sub Plan (TSP) for development of the SC
and ST population besides development components for the entire
_ For carrying out CSR activities, 80% of the budgeted amount should be spent
within the radius of 25 Km of the projects/mines and 20% of the budget would
be spent on CSR activities within the State/States in which the subsidiary
companies are operating. Chairman-cum-Managing Directors of the subsidiary
companies shall exercise their DOP for according approval for the project within
the ceiling limit of said 20% budget.
_ CSR should be broadly executed by CIL in the areas, which are beyond
the jurisdiction of subsidiary companies. Further CSR for the loss making
companies should be undertaken by CIL. Besides, CIL Board may extend to
initiate specific projects abroad, under special circumstances.
i) Education
ii) Water Supply including drinking water.
iii) Health care by providing Indoor medical facilities and medicines iv)
v) Social Empowerment
vi) Infrastructure for Village Electricity/Solar Light/Pawan Chaki.
Etc. Recurring expenditure should be borne by the beneficiaries. vii)
Sports and culture.
viii) Generation of employment & setting up Co-operative Society. ix)
Infrastructure Support
x) Grant/donation/financial assistance/sponsorship to reputed NGOs
of the Society/locality doing/involve in upliftment of the standard of
the society.
xi) Heritage sites in the CSR purview ensuring involvement of
employee’s representatives in this Project.
xii) Empowerment of women for education/health & self
xiii) Relief of victims and Natural Calamities like Earth Quake,
Cyclone, Draught and Flood situation in any part of the country.
xiv) Disaster Management Activities including those related to
(xv) Collection of old cloths from the employees and distribution in the
nearby village by utilizing the platform of Mahila Sabha of the
Company, Club (Executives & Non-executives) and Women in Public
(xvi) Development of smokeless fuel out of coal and also arrangement for
distribution of efficient Chula to the villagers.
(xvii) Adoption of village for carrying out the activities like
infrastructural development e.g. Road, water supply, electricity and
community center etc.
_ The above l i s t is i l lustrative and not exhaustive. CMDs shall be
authorized to consider CSR activities not falling in this list. The
activities will be specific to the village depending on the need assessed
for the people. As far as possible efforts will be made to co-ordinate
with similar CSR activities that are taken up by the Central or State Govt.
in the areas of Coal India. All activities under the CSR activities should be
environment friendly and socially acceptable to the local people and Society.
_ Education.
_ Support t o T e c h n i c a l /Vocational Institutions f o r t h e i r s e l f -
_ Academic education by way of financial assistance to Primary, Middle
and Higher Secondary Schools.
_ Adult literacy especially amongst those belonging to BPL.
_ Awareness programmes on girl education.
_ Counseling of parents
_ Special attention on education, training and rehabilitation of
mentally & physically challenged children/persons.
_ Spreading legal awareness amongst people and disadvantageous
sections of the society about their rights & remedies available.
_ Promotion of Professional Education by setting up educational
institutions offering courses in Engg, Nursing, Management,
Medicine and in Technical subjects etc. CIL w i l l a s k f o r
reservation of seats for CIL’s nominated students considering their
different aspects.
_ Provide fees for a period of one year or more to the poor and
meritorious, preferably girl students of the school in the
operational area of the Company to enable them to get
uninterrupted education.
_ Provide cycle to needy girl students who are attending school in
remote and distant areas.
_ Payment of 100 nos. of Coal India Scholarship to the Students
belonging to BPL Category and 25 nos. of Coal India Scholarship to the
wards of Land Oustees’/displaced persons’ every year who are
pursuing degree course (Graduation course) in IITs, NITs and other
Engineering Degree Course (Graduation Course) in other Government
Colleges where CIL is conducting recruitment through Campus
Selection and Government Medical Colleges (MBBS Course) for
meeting the reimbursement of tuition fees, Hostels fees
(Accommodation charges) and Incidental Fee of Rs.
10000/- (Rupees Ten thousand) only as Mess charge or actual Mess
charge whichever is less per academic session from the academic
session 2010-2011 and onward.
The above Scholarships will be operated centrally by CIL (HQ) through
respective Government Engineering Colleges, Technical Institutes and
Government Medical Colleges.
(ii) Water Supply including Drinking Water:
_ Installation/Repair of Hand Pumps/Tube Wells.
_ Digging/Renovation of Wells.
_ Gainful ut i l i z a t i on o f wa s t e wa t e r f r om Unde r -ground Mines for
cultivation or any other purpose.
_ Development/construction of Water Tank/Ponds.
_ Rain water-harvesting scheme.
_ Formation of a Task Force of Volunteers to educate people regarding
proper use of drinking water.
_ Empowerment to the vi l lagers for maintenance of the above
facilities for availability of water.
(iii) Health Care Organizing health awareness Camps on
_ AIDS TB and Leprosy
_ Social evils like alcohol, smoking, drug abuse etc.
_ Child and Mother care
_ Diet and Nutrition.
_ Operation Jyoti – Vision 2020 to help the people of the peripheral
area for necessary assistance.
Blood donation camps.
_ Diabetics detection & Hypertension Camps
_ Family Welfare.
_ Senior Citizen Health CareWellness Clinics.
_ Fully equipped Mobile Medical Vans.
_ Tele medicine
_ To supplement the different programme of Local/State Authorities.
(iv) Environment
_ Organizing sensitizing programmes on Environment Management and
Pollution Control.
_ Green belt Development
_ Afforestation, Social Forestry, Check Dams, Park.
_ Restoration of mined out lands.
_ Development of jobs related to agro product i.e., Dairy/Poultry/farming
and others.
_ Plantation of saplings producing fruit.
_ Animal care.
(v) Social Empowerment.
_ Self /Gainful Employment Opportunities – Training of Rural Youth for Self
Employment (TRYSEM) on Welding, Fabrication, and other Electronic
_ To provide assistance to villagers having small patch of land to develop
mushroom farming, medicinal plants, farming & other cash crops to
make them economically dependent on their available land resources.
Training may be provided by agricultural experts for above farming.
_ Organizing training programmes for women on tailoring Embroidery designs,
Home Foods/Fast Foods, Pickles, Painting and Interior Decoration and other
Vocational Courses.
_ Care for senior citizens.
_ Adoption/construction of Hostels (specially those for SC/ST &girls)
(vi) Village Electricity/Solar Light
To de v e lop i n f r a s t r u c t u r a l facilities for providing electricity through Solar
Lights or alternative renewal energy to the nearby villages. Recurring expenditure
should be borne by the beneficiaries.
Pawan Chakki as alternative for providing electricity in villages.
(vii) Sports and Culture
_ Promotion of Sports and Cultural Activities for participation in State and
National level.
_ Promotion/Development of sports activities in nearby villages by conducting
tournaments like Football, Kabaddi and Khokho etc.
Providing sports materials for Football, Volleyball, Hockey sticks etc. to the
young and talented villagers.
_ Promotion of National level teams.
Sponsorship of National Sports events in
Coalfield areas.
_ Sponsorship of Cultural event to restore Indian Cultural Traditions and
_ Possibility of providing facilities for physically handicapped persons may be
_ Medias for preparing of documentary films.
Guide-lines to be followed to promote sports activities by way of granting
financial assistance/donation/sponsorship etc.
Registered Clubs/Institutions which promote Sports activities may be granted
financial assistance/donations/sponsorship based on the following norms:-
1) Sports talent development programme by Clubs/Institutions may
be encouraged provided the proposal is routed through the respective Block
Development Office/Sub-Divisional Office/District Office/State Associations/
local people representatives i.e. Panchayat , Pradhan/Mukhiya/MLA/MP/
Minister etc., to ascertain bonafide objective, status of activities and contribution
to the society.
2) While sanctioning financial assistance/donation/sponsorship for
State/ National/International events, CIL/Subsidiary Companies could send its
representatives to ensure proper utilization of fund for the specific purpose, as well
as, to ensure publicity/coverage for Corporate image building.
3) While s a n c t i o n i n g financial as s i s t an c e /donation/ sponsorship for
encouraging talent search & nurturing by Club & Institution, CIL/Subsidiary
Companies would also ensure participation of its employees and their wards to
avail benefits.
4) As per CIL Policy for payment of financial assistance/donation/ sponsorship
Registered Clubs/Institution will furnish details as required by CIL/Subsidiary
Companies i.e. their Registration, PAN No. etc. to establish their authenticity .
(viii) Generation of employment & setting up Co-operative Society.
Employment facilities should be provided to the community people especially to
the backward section by providing education and training thereby developing their
skill for suitable Employment. Further opportunities for self-employment
should be provided by constructing Shopping Complex in and around the projects.
Besides, Co-operative Societies should be formed by active participation of local
people for setting up Dairies, Poultries and Piggery etc, which will also help to
generate self-employment.
(ix) Infrastructure Support – construction, repair, extension etc.
_ Auditorium,
_ Educational Institutions
_ Rural Dispensaries initiated by reputed NGOs.
_ Mobile Creches.
_ Bridges, Culverts & Roads,
_ Check Dam
_ Shopping Complex to facilitate business/self employment for
local people
_ Community Centre,
_ Sulabh Souchalaya,
_ Yatri Shed in Bus Stand,
_ Burning Ghat/Crematorium
_ Development of Park
_ Play ground/Sports complex/Good Coaches.
_ Old Age Home.
VI. Implementation:
a) The investment in CSR should be project based and for every project time
framed periodic mile stones should be finalized at the outset.
b) Project activities identified under CSR are to be implemented by
Specialized Agencies and generally NOT by staff of the
organization. Specialized Agencies could be made to work singly or in tandem with
other agencies.
c) Such specialized agencies would include:
i) Community based organization whether formal or informal.
ii) Elected local bodies such as Panchayats
iii) Voluntary Agencies (NGOs)
iv) Institutes/Academic Organizations
v) Trusts, Mission etc.
vi) Self-help groups
vii) Government, Semi Government and autonomous
viii) Standing Conference of Public Enterprises (SCOPE)
ix) Mahila Mondals/Samitis and the like
x) Contracted agencies for civil works
xi) Professional Consultancy Organization etc.
(d) Activities related to Sustainable Development will form a significant
element of the total initiatives of CSR. Such activities should come under
the 3 UN Global Compact Principles pertaining to the Environment Business are
asked to
a) Support a precautionary approach to environmental
b) Undertake initiatives t o p r omo t e g r e a t e r e n v i r o n me n t a l
responsibility and
c) Encourage the development and diffusion of environmentally friendly
a) All proposals under CSR activity would be referred to Tata Institute of
Social Sciences), TISS who will evaluate the Project Report and submit its
report to the Committee constituted for the purpose for their
examination/submission of report with necessary recommendation to Dir.
(P&IR)/Dir. (P), as the case may be and thereafter based on the
recommendation of Dir(P&IR)/Dir.(P)/Dir. In-charge of CSR, Competent
Approval shall be accorded.
b) Project proposal for any CSR activity shall be examined by the Standing
Committee consisting of executives of different disciplines/HODs with
strength of 6 (six) members and submit report/recommendations to the
respective Director (Pers.)/Director In-Charge of CSR.
c) Director (P&IR), CIL for proposals related to CIL and
Director (P) of each subsidiary company for proposals related to subsidiary
company, shall recommend the above report of the Committee for
Competent approval.
d) The activities of the CSR Committee will also involve the following :
1) Interact with the concerned State Officials/Govt. officials to confirm the
areas for undertaking activities under CSR and ensure to avoid duplicity of
the job.
2) To d e c i d e t h e priority of t h e a c t i v i t i e s t o b e undertaken under
3) To interact with the CSR Implementing agencies for determining the activities
to be undertaken.
4) The Committee wil l monitor and review the progress of activities
e) Delegation of Power (DOP) for according approval of any project proposal
would be as under:
i) Project Proposal up to Rs. 25.00 lakhs shall be approved by CMD of
subsidiary company. Proposals beyond Rs. 25.00 lakhs shall be
approved by respective Board.
ii) Project proposal related to CIL (HQ) up to Rs. 1.00 crore shall be
approved by Chairman, CIL.
iii) Project proposal related to CIL (HQ) exceeding Rs. 1.00 crore shall
be approved by CIL Board.
The committee at CIL Hq. level would be headed by Director (P&IR), CIL and
would include:
a) CGM (Environment/PAD)
b) CGM (Corporate Planning)
c) GM ( MP & IR)
d) GM (Finance)
e) GM (Civil)
f) Chief Medical Officer
GM (CSR) will be the Member Secretary
C.S.R. Department of CIL would act as “NODAL” Deptt. under the guidance of
Director (P&IR), CIL. GM (CSR/HRD), CIL would put up all cases to the Committee
for consideration and t he recommendation of the Committee to the Director
(P&IR)/Head of the Committee and thereaf ter the proposals up to Rs. 1.00 crore
shall be placed before Chairman, CIL for approval and the proposals beyond Rs. 1.00
crore shall be placed before CIL Board.
VIII. Moni t o r ing
a) At CIL level and subsidiary level full time CSR Cell should be
constituted headed by an E8 level Officer who will prepare the Annual Report on
CSR Activities. Monthly Report on CSR should be sent by each subsidiary
Company to CIL highlighting the cumulative outlays and outcomes of the program
in specific details.
b) In every six months Board of Directors of CIL as well as subsidiaries
should review the implementation of CSR
c) CIL as well as subsidiaries shall include a separate/chapter in the Annual
Report on the implementation of CSR activities/project including the facts relating to
physical and financial progress.
d) Cost benefit and justification includes the amount of financial involvement,
detailed project Report for which Project Appraisal have to be carried out by External
Agencies/Third party Agency.
e ) Utilization Certificate with statement of expenditure duly certified by an
Authorized A u d i t o r w i l l b e s u b m i t t e d b y t h e O r g a n i z a t i o n /
Institution to whom CSR fund is allocated.
The fund for the CSR should be allocated based on 5% of the retained earnings of
previous year subject to minimum of Rs.5/- per tonne of coal production of
previous year. Out of above, 80% of the budget allocated for CSR activities is to
be carried out within the radius of 25 Kms of the project site and balance 20%
would be allocated for carrying out CSR activities by Subsidiary Companies
in the State to which the Subsidiary Company belongs.
For funding against CSR to be executed by CIL(HQ), 2.5% of retained profit of last
year of CIL shall be allocated for execution of CSR activities, out of which 1.5%
should be allocated for the activities in the States which are not covered by
subsidiary companies and also supporting the loss making subsidiaries and
1% should be allocated for carrying out the activities at local level. Appropriate
authority for CSR expenditure shall be Chairman, CIL for proposals up to Rs. 1.00
crore and CIL Board for proposals beyond Rs. 1.00 crores duly recommended by
the CSR Committee and approved by Director (P&IR), CIL.
Out of Total CSR Budget, 15% and 8% would be allocated separately and
exclusively in the Annual Plan as the case may be for undertaking Welfare Activities
under CSR for development of Scheduled Caste and Scheduled Tribes populations
The CSR Project should be fixed for each financial year. This funding will not lapse.
It will be transferred to CSR Fund which will accumulate-as in the case of Non
lapsable pool for the North East.
X Base Line Survey & Documentation
(a) The CSR activities where Community Development Programme is involved, base
line survey is essentially to be carried out and cost benefit has to be seen in the
proposed scheme through the above survey.
The CSR activities for providing infrastructural facilities like medical college,
institution, where social benefit is involved, baseline survey is not required.
However, cost benefit and justification for any project has to be ascertained.
(b) Meticulous documentation relating to CSR approaches policies,
programmes, expenditures, procurement etc. should be prepared and put in
the Public Domain, (particularly through the internet) and made available to
the National CSR Hub.
Maintenance of Assets created under CSR would be the Responsibility of the
concerned State Government and local representative of the Society. Before any
Capital investment is made, an undertaking would be taken from the representatives of
local community that they would be responsible for maintenance of the Assets.
Annual audit of all activities undertaken by the company would be done by local
Authorized auditor. The CSR activities will be reflected in the Annual Report and
Accounts of Coal India Limited under Social Overhead (CSR).
The Committee constituted in the area will inspect all sites and reflect the same to
CSR Cell for their information, record and further action.
The above guidelines would form the framework around which the CSR activities
would be undertaken. Every subsidiary Company should have specific activities to
adopt mostly in their close vicinity of the projects extendable up to the affairs
of the State to which it is belonging. In case of CIL, it should cover the CSR policy
at national level.
CSR activities in any State should be preferably done through the subsidiary(s)
l o c a t e d i n t h e S t a t e , w h e t h e r f u n d e d by s u b s i d i a r y or
supplemented by CIL. For States without any subsidiary, CSR activities, if any,
shall be done by CIL.
Since CSR Policy of CIL includes all the Community Development activities in a
broader perspective, the CSR Policy of CIL will supersede earlier policies relating
to CSR, i.e., Policy for Community and Peripheral Development of CIL and its
subsidiaries (Circular No. CIL/C-5C/ 55231 (CD Policy)/62 dated 29th June 2005) and
incorporated part in the Policy of CIL for Payment of Grant and Donation under CSR
(CIL: CC&PR:Sect:91 dated 17th August 2007).
Coal India will review the Policy from time to time based on changing needs and
aspirations of the target beneficiaries and make suitable modifications, as may be
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