Types of correspondence in office management? Role & function of correspondence.

Types of correspondence in office management? Role & function of correspondence.

Mamta goswami
Goswamisweet2@gmail.com

Distance Learning Institutes Offering Diploma in Office Management:

Vardhaman Mahaveer Open University (formerly known as Kota Open University)
UP Rajarshi Tandon Open University

Eligibility Criteria:

Eligibility Criteria and Admission Procedure for Pursuing Distance Learning Diploma in Office Management

The minimum academic qualification for pursuing diploma in office management is successful completion of 10+2 level examination.

There is no maximum age limit for the applicant.

Admission to this program of study is firmly based on merit and the availability of seats.

Duration of the Course:

The time period of study of diploma in office management is different from one institute to another.
However, the minimum duration is one year, which may be extended if the curriculum incorporates more practical programs or if the examinations are held later.

Career Prospects

Some responsibilities that an office manager has to fulfill are:

Develop reports
Hold discussions with the management regarding the policies and procedures followed in the office.
Fix appointments, draft a correspondence for the management and give paralegal support to the organization.
The controlling of the clerks and clerical aspects of the firm
Office managers may also participate in marketing the firm’s products.

Can you tell me which state colleges do you want for the course of Office Management, actually there are many university provides correspondence course in this field, so provide me the location I will provide you the details of the colleges.

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I am searching for some details about the correspondence in office management. Will you provide Types of correspondence in office management and Role & function of correspondence?

There are different kinds of business correspondence that are typically used in organizations.

The 5 most common types of business correspondence include

Internal correspondence
External correspondence
Sales correspondence
Personalized correspondence, and
Circulars

Roles and Functions of business correspondence:

As we know that an organization needs timely information to work smoothly so business correspondence helps in providing right information, at right time to the right person.

Any written correspondence which is used within the organization serves as proof or record when needed.

it helps in creating good relation among the members of the organization as well as outside parties.

Good business correspondence also helps in business expansion and brings goodwill.

Importance of Business Correspondence

1. Maintaining a Proper Relationship

It helps in maintaining the proper relationships between the parties. Business correspondence strengthens the business. It also helps in the internal communication. It makes communication within the organization more clear and precise.

2. Serves as Evidence
Any written form of communication serves as evidence. A business correspondence helps the person in a business to keep a record of all the facts. These written records will serve as evidence.

3. Create and Maintain Goodwill
It helps in creating and maintaining goodwill between a business and a customer. Any letter to enquire, complaint, suggestion or feedbacks helps a company to grow and maintain goodwill.

4. Inexpensive and Convenient
It is a cheap and convenient form of business communication.

5. Formal Communication
A business communication serves as a formal communication between two persons. It may be a seller and a buyer. It can be between an employee and the employer. The language used is formal and logical.

It helps in removing the ambiguity and the doubts of the person involved in the business. The formal communication in business is followed and acceptable.

6. Helps in the Expansion of Business
A business correspondence helps a business to achieve the set goal

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Answered By StudyChaCha Member